search Search

AWA DATABASE

Creating A New Sale Catalogue in Helical

Knowledge Centre

Creating A New Sale Catalogue in Helical

Creating A New Sale Catalogue in Helical 

  1. To create a new catalogue, first select the ‘Sale Catalogues’ module on the left-hand side of the screen. Then click the blue ‘Create Sale Catalogue.’        

2. This page will appear. Complete the ‘Details’ page, including.

  • Sale Name
  • Location
  • Sale Date & Time
  • Selling Agent
  • Online Selling Platform
  • Contact Email
  • Contact Phone Number
  • Website
  • PDF Catalogue Link
  • Comment

3. To save the sale without any lot information, press ‘Save & Exit.” To continue with lotting and animal information, click ‘Next.’

4. The next step is the ‘Lots’ Here, you can input Lot numbers, Animal Idents, Comments & Images for Live Animals, Semen & Embryos.

5. To input this data, just select the light Blue ‘Load Data” button for the correct Lot type (Sale Animal, Semen or Embryo).

 

6. Lot Information can be load by either the ‘Copy & Paste’ option or the ‘Upload File’ option. See below.

7. If you ‘Copy & Paste’ the data in, you will be prompted to select which destination column matches the source data (See below). If you use a file to enter your data and the spreadsheet has column headers already, check the ‘File has Header’

8. To add an image, select the blue ‘+’ box (see below).

9. An image can be uploaded by either entering the Image URL or uploading from your device. Once doing this, select ‘Load Image.’

10. For multi-vendor sales, Semen & Embryos, some animals may not be owned by the member setting up the catalogue. If this is the case, the ‘Confirm Animals Outside Ownership’ error will appear. To override this ownership error, type ‘confirm’ into the box to confirm you have acknowledged the ownership warnings and have the necessary permissions to list these animals for sale. Then select ‘Next’ (See example below.)

11. After all lot information and images have been confirmed, you will be directed to a ‘Review’ This allows you to view all lots that have been included in the sale and to check for any errors. It will also display the Billing associated with the service. Once all checks have been completed, select ‘Submit Sale Catalogue.’ This is then sent you catalogue to the Marketing & Communications team for review before it is published live.

12. Pending catalogues will sit here while being processed by the AWA team.

IMPORTANT NOTICE - Terms & Conditions

It is a condition of use of this database that you accept these terms and conditions. 

It is important that you appreciate when accessing the Australian Wagyu Association Limited (AWA) database (which may be hosted on an external website) that the information contained on the AWA database, including but not limited to pedigree, DNA information, Wagyu Breeding Values (WBVs) and Index values (together called Database Information), is based on data supplied by AWA members and/or third parties.  

Whilst sincere effort is made to ensure the Database Information is accurate and complete, to the extent permitted by law, AWA, its officers and employees, shall not be responsible for its use or interpretation, and you use the Database Information at your own risk. Please be aware of the following limitations of the Database Information.  

Regarding WBVs and Index values, it is important to appreciate, and you need to be aware that:  

  • WBVs are derived using genetic evaluation technology developed for the AWA, using the information contained within the AWA database.  
  • WBVs are estimates of genetic potential of individual animals and may not reflect the raw animal phenotype.  
  • WBVs can only be directly compared to other WBVs calculated in the same AWA genetic analysis.  

Regarding pedigree and DNA testing results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • Animals whose registration identifiers start with PED are Pedigree Recorded Animals. What this means is that the details which AWA used to register the animal were obtained from a Recognised Wagyu Registry Organisation – in other words a Wagyu breed association based outside of Australia. AWA has not independently verified the information with respect to the animal or the details recorded about the animal. You should read AWA’s by-laws which set out details regarding the definition of a Pedigree Recorded Animal.  
  • Pedigree and DNA data submitted and supplied to AWA may have errors in it which cannot be detected without further DNA testing.  
  • Technology may have advanced since a particular test was undertaken so that genetic issues or inaccuracies which were previously not detectable are now able to be detected by current testing technology (i.e. if the animal was tested again with current technology).  
  • AWA estimates that less than 1% of the pedigree entries, ownership or breeding details in the AWA Herdbook may have errors or which may be misleading. For this reason, users ought to consider if they need to obtain independent testing of the relevant animal (if possible) to ensure that the data is accurate.  

Regarding prefectural content, it is important to appreciate, and you need to be aware that:  

  • Prefectural content is based on the estimation of prefectural origin from Japanese breeding records of 201 foundation sires and 168 foundation dams. As genotype-based parent verification is not used in Japan, and full Japanese registration certificates are not available for all foundation animals, exact prefectural composition for these sires and dams cannot be validated.  
  • The calculation of prefectural content for Australian Herdbook animals relies on the accuracy of pedigree records and DNA samples provided by AWA members.   

Regarding DNA testing and genetic condition results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • As genetic testing results are provided by independent DNA testing laboratories at the request of AWA members, AWA relies solely on the accuracy of the reporting of genetic testing as completed by the laboratories.  
  • AWA uses GeneProb software to calculate the likelihood of pedigree animals being a carrier of genetic conditions.  This likelihood is an estimate based on the available genetic testing results.  

If you consider that you do not understand or appreciate the nature and/or implications of the data provided on this website or the WBVs of a particular animal, then AWA strongly recommends that you seek expert advice.  Note there is substantial technical information and articles on the Wagyu website to assist our members. 

AWA’s liability for any loss or damage, consequential or otherwise, suffered or incurred by you or your related business, arising directly or indirectly from your use of Database Information, to the extent permitted by law, is limited to AWA providing you with a refund for the fees paid for the service (if any), or AWA re-performing the service, where possible, at the election of AWA.  

AWA administers this database in good faith to support AWA members and the industry. AWA does not represent or warrant that the animals recorded in this database, or animals breed from them, will achieve any particular genetic or phenotype performance.

THIS DISCLAIMER HAS BEEN UPDATED AS OF 03/02/2026, PLEASE ENSURE YOU HAVE READ IT IN DETAIL

I Accept I Do Not Accept