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AWA DATABASE

The collection of personal information

AWA collects personal information from members, and from third parties such as other breed societies. The personal information is to be used in relation to publications, promotions, internet site usage the AWA website and data compilation with other breed societies.

The personal member information the AWA collects included in these may include: name, address details, contact numbers, email addresses, membership identification, and classification of membership

The AWA also collects information about:
• Details of livestock;
• BREEDPLAN information; and
• Details of any relevant sales

However, it is a member’s right to withhold this information from AWA. If members decline to provide the above information, AWA may not be able to provide a full range of services.

Use of personal information

AWA may use a member’s personal information to:

  • Establish AWA membership and include members information in our membership directory;
  • Offer members new services and products including Sale notifications from independent sources and/or third parties;
  • Notify members and associated organisations of upcoming events (this may also include international notifications
  • Improve Wagyu genetics
  • Administer databases including membership; animal genetics and financial accounts;
  • Create publications through print and social media formats;
  • Improve the AWA’s website for members and the general public’s usage;
  • Make the general public aware of the Wagyu breed; and
  • Inform members, associated organizations and the general public of our member’ contact and livestock details

While members may elect not to consent to the AWA’s use of their personal information, AWA may be unable to provide a full range of services.

Quality of personal information

AWA will undertake all reasonable steps to ensure that the information kept is accurate, but it is the responsibility of the member or organization to notify the AWA of an update to their records when there is a change. AWA will not be held responsible for any change of details if the member or organization has not contacted the Association to inform f these changes.

Security

The AWA will ensure that all personal information is held securely in the AWA Office at Armidale NSW 2350 and in our information systems contractor’s premises. This includes physical, computer, communication and personnel security.

The AWA Office via a third party will also engage a security firm to maintain regular security checks of the premises at times that the office is unattended.

From time to time, information may be sent electronically or by mail to various contractors or purchasers for use. When released, this information is only to be used for the benefit of our members.

AWA staff have been trained and are aware that all personal information is protected and will not be misused, altered without the consent of the owner, or accessed in any unauthorised way.

Members personal information may be kept for future historical use for an indefinite period, even when they are no longer a member of AWA.

Access to personal information

Members have the right to access personal information that AWA holds about them. Enquiries should be made in writing to the AWA office

Australian Wagyu Association
Suite 6, 146 Marsh Street
Armidale NSW 2350.

As permitted by law, a small charge may be made for historical searches to be made. AWA may charge an administrative fee for access.

AWA Website

Cookies

When a person visits the AWA website, we may store some information from their computer. This information is captured in the form of a “Cookie” or similar file.

The information we gather from Cookies helps us develop and enhance our website. As with most internet browsers, users can erase Cookies from their computer hard drive, block all Cookies or receive a warning before a Cookie is stored.

Users should refer to their browser instructions or help screen to learn more about these functions.

Log files

AWA uses IP addresses (i.e. the electronic addresses of computers connected to the internet) to analyse trends, track user movement, administer our website and gather general information about the usage of our website and social media in order to enable us to understand and better cater to the needs of users of our website.

IP addresses may be linked to personally identifiable information, such as a user’s name. All such information is treated securely in accordance with this policy.

For more information

If you would like to know more about AWA’s Privacy Policy, please contact the AWA office.

Phone: 02 8880 7700 or
email [email protected]

IMPORTANT NOTICE - Terms & Conditions

It is a condition of use of this database that you accept these terms and conditions. 

It is important that you appreciate when accessing the Australian Wagyu Association Limited (AWA) database (which may be hosted on an external website) that the information contained on the AWA database, including but not limited to pedigree, DNA information, Wagyu Breeding Values (WBVs) and Index values (together called Database Information), is based on data supplied by AWA members and/or third parties.  

Whilst sincere effort is made to ensure the Database Information is accurate and complete, to the extent permitted by law, AWA, its officers and employees, shall not be responsible for its use or interpretation, and you use the Database Information at your own risk. Please be aware of the following limitations of the Database Information.  

Regarding WBVs and Index values, it is important to appreciate, and you need to be aware that:  

  • WBVs are derived using genetic evaluation technology developed for the AWA, using the information contained within the AWA database.  
  • WBVs are estimates of genetic potential of individual animals and may not reflect the raw animal phenotype.  
  • WBVs can only be directly compared to other WBVs calculated in the same AWA genetic analysis.  

Regarding pedigree and DNA testing results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • Animals whose registration identifiers start with PED are Pedigree Recorded Animals. What this means is that the details which AWA used to register the animal were obtained from a Recognised Wagyu Registry Organisation – in other words a Wagyu breed association based outside of Australia. AWA has not independently verified the information with respect to the animal or the details recorded about the animal. You should read AWA’s by-laws which set out details regarding the definition of a Pedigree Recorded Animal.  
  • Pedigree and DNA data submitted and supplied to AWA may have errors in it which cannot be detected without further DNA testing.  
  • Technology may have advanced since a particular test was undertaken so that genetic issues or inaccuracies which were previously not detectable are now able to be detected by current testing technology (i.e. if the animal was tested again with current technology).  
  • AWA estimates that less than 1% of the pedigree entries, ownership or breeding details in the AWA Herdbook may have errors or which may be misleading. For this reason, users ought to consider if they need to obtain independent testing of the relevant animal (if possible) to ensure that the data is accurate.  

Regarding prefectural content, it is important to appreciate, and you need to be aware that:  

  • Prefectural content is based on the estimation of prefectural origin from Japanese breeding records of 201 foundation sires and 168 foundation dams. As genotype-based parent verification is not used in Japan, and full Japanese registration certificates are not available for all foundation animals, exact prefectural composition for these sires and dams cannot be validated.  
  • The calculation of prefectural content for Australian Herdbook animals relies on the accuracy of pedigree records and DNA samples provided by AWA members.   

Regarding DNA testing and genetic condition results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • As genetic testing results are provided by independent DNA testing laboratories at the request of AWA members, AWA relies solely on the accuracy of the reporting of genetic testing as completed by the laboratories.  
  • AWA uses GeneProb software to calculate the likelihood of pedigree animals being a carrier of genetic conditions.  This likelihood is an estimate based on the available genetic testing results.  

If you consider that you do not understand or appreciate the nature and/or implications of the data provided on this website or the WBVs of a particular animal, then AWA strongly recommends that you seek expert advice.  Note there is substantial technical information and articles on the Wagyu website to assist our members. 

AWA’s liability for any loss or damage, consequential or otherwise, suffered or incurred by you or your related business, arising directly or indirectly from your use of Database Information, to the extent permitted by law, is limited to AWA providing you with a refund for the fees paid for the service (if any), or AWA re-performing the service, where possible, at the election of AWA.  

AWA administers this database in good faith to support AWA members and the industry. AWA does not represent or warrant that the animals recorded in this database, or animals breed from them, will achieve any particular genetic or phenotype performance.

THIS DISCLAIMER HAS BEEN UPDATED AS OF 03/02/2026, PLEASE ENSURE YOU HAVE READ IT IN DETAIL

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