search Search

AWA DATABASE

Accessing and Completing the Pre-filled Registration Template in Helical

Knowledge Centre

Accessing and Completing the Pre-filled Registration Template in Helical

Accessing and completing the Pre-filled registration template in Helical 

  1. Introduction to the Helical Pre-filled registration forms
  2. Accessing and downloading the pre-filled registration template attached to your Parentage emails.
  3. Navigating to the Helical database and downloading the Helical pre-filled Registration templates.
  4. Completing and submitting the pre-filled registration template.

 

Introduction to the Helical Pre-filled registration forms 

One of the frustrations we have heard most from members over the years is that it is a waste of time completing a DNA test request and then having to fill in very similar information again on a registration form. Unfortunately, in the past, this was not something that we were able to find a solution to as a large amount of the information supplied in the DNA test request wasn’t stored in the ILR2 registration database. Now, with Helical, this is something that is entirely possible. 

While these pre-filled registration forms are not the perfect solution, it is a first step in the right direction and is a space that we are continually working on in the background. We expect to have further improvements and functionality being launched over the coming weeks and months to make the process as easy and time efficient as possible for you, with the longer-term solution to have interactive web-based registration forms also available. 

Within the registration module in Helical, members will be able to submit their animal registrations directly into the database for the MSO team to approve and invoicing will be completed directly from Helical and Xero. Pre-filled registration forms can be imported directly into Helical (please refer to the “Importing the Pre-filled registration template into Helical” factsheet) or can be emailed to the MSO team at [email protected]. 

Currently there are 2 options to access and download Pre-filled Registration forms: 

  1. Attached to your Parentage results emails. 
  2. Through the “Animals” module on the member interface. 

The pre-filled registration form will include any registration data fields that were submitted at the time of DNA test request into Helical, alongside the animals corresponding Parentage results. 

Details instructions on how to access, download and complete this interim pre-filled registration form that can be found in this factsheet. 

Accessing and downloading the pre-filled registration template attached to your Parentage emails. 

For any animals that have parentage results reported to you, you will now also find a pre-filled registration form included as an attachment that is generated by Helical. 

These pre-filled registration files that are attached along-side parentage results, will only contain the animals that had parentage results reported in that specific email. 

As highlighted below, there is a description of the file included in the body of the Parentage results email. 

pre filled data template

Navigating to the Helical database and downloading the Helical pre-filled Registration templates. 

Navigate to the Helical database. A quick link can be found on the AWA website (www.wagyu.og.au) under the ”AWA database” drop down menu. 

 

If you are not already logged into Helical, you will need to log in. If you are unsure on how to login, or are not set-up as a user, please refer to the “Login Information” and “User and Policies information” for details instructions. If you are still having difficulty, please contact the AWA MSO team directly on (02) 8880 7700, or email [email protected]. 

Once you are logged into Helical, you should have a member dashboard display as per below.

Select the “Animals” tab from the side-bar, then from the “View: Animal – General Data” drop-down menu, select “Pre-filled registration data export template”.

Once “Pre-filled registration data export template” is selected, this will filter the display to show only unregistered animals recorded within your entity or membership.

Select the animals you wish to nominate for registration by clicking the tick box to the left of their ID.  Once you have selected the animals that you wish to nominate, click the “Export selection to CSV” button to populate the “Pre-filled Registration data export template”.

Click “Download” to download the animals into a “pre-filled registration template”.

Completing and submitting the pre-filled registration template. 

When you open your Pre-filled Registration form it will look similar to the below:   

To make the columns all readable, highlight all columns (A through to U) and then double click on one of the column borders

As mentioned previously, any data that was entered at the time of DNA test request submission (and any data that is submitted between DNA test request and registration, such as mating data) will be populated into the pre-filled registration form.  

In this case we have the AWA Ident, Sire AWA Ident (if found by parentage analysis), Dam AWA Ident (if found by parentage analysis), Date of birth (in some cases this may be a year of birth), Sex and ET status. 

All other compulsory fields and fields applicable to your animals will need to be completed before being sent back to the AWA MSO team. Compulsory fields are prefixed with “*” in the “Data Field” columns within the Helical data import (these are also prefixed with “*” in the exported pre-filled registration forms. 

A description of what data needs to be completed in each field can be found when you DOWNLOAD THIS TABLE.

Colours denote different sections of data: Green = General animal information, Blue = bull mating details, Pink = Embry mating details, Orange = Performance data 

 Once data has been filled in please email the pre-filled registration form to the AWA MSO team at [email protected]. 

PLEASE DO NOT ADD OR REMOVE COLUMNS FROM THESE TEMPLATES. 

V4 March 10th 2026 

IMPORTANT NOTICE - Terms & Conditions

It is a condition of use of this database that you accept these terms and conditions. 

It is important that you appreciate when accessing the Australian Wagyu Association Limited (AWA) database (which may be hosted on an external website) that the information contained on the AWA database, including but not limited to pedigree, DNA information, Wagyu Breeding Values (WBVs) and Index values (together called Database Information), is based on data supplied by AWA members and/or third parties.  

Whilst sincere effort is made to ensure the Database Information is accurate and complete, to the extent permitted by law, AWA, its officers and employees, shall not be responsible for its use or interpretation, and you use the Database Information at your own risk. Please be aware of the following limitations of the Database Information.  

Regarding WBVs and Index values, it is important to appreciate, and you need to be aware that:  

  • WBVs are derived using genetic evaluation technology developed for the AWA, using the information contained within the AWA database.  
  • WBVs are estimates of genetic potential of individual animals and may not reflect the raw animal phenotype.  
  • WBVs can only be directly compared to other WBVs calculated in the same AWA genetic analysis.  

Regarding pedigree and DNA testing results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • Animals whose registration identifiers start with PED are Pedigree Recorded Animals. What this means is that the details which AWA used to register the animal were obtained from a Recognised Wagyu Registry Organisation – in other words a Wagyu breed association based outside of Australia. AWA has not independently verified the information with respect to the animal or the details recorded about the animal. You should read AWA’s by-laws which set out details regarding the definition of a Pedigree Recorded Animal.  
  • Pedigree and DNA data submitted and supplied to AWA may have errors in it which cannot be detected without further DNA testing.  
  • Technology may have advanced since a particular test was undertaken so that genetic issues or inaccuracies which were previously not detectable are now able to be detected by current testing technology (i.e. if the animal was tested again with current technology).  
  • AWA estimates that less than 1% of the pedigree entries, ownership or breeding details in the AWA Herdbook may have errors or which may be misleading. For this reason, users ought to consider if they need to obtain independent testing of the relevant animal (if possible) to ensure that the data is accurate.  

Regarding prefectural content, it is important to appreciate, and you need to be aware that:  

  • Prefectural content is based on the estimation of prefectural origin from Japanese breeding records of 201 foundation sires and 168 foundation dams. As genotype-based parent verification is not used in Japan, and full Japanese registration certificates are not available for all foundation animals, exact prefectural composition for these sires and dams cannot be validated.  
  • The calculation of prefectural content for Australian Herdbook animals relies on the accuracy of pedigree records and DNA samples provided by AWA members.   

Regarding DNA testing and genetic condition results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • As genetic testing results are provided by independent DNA testing laboratories at the request of AWA members, AWA relies solely on the accuracy of the reporting of genetic testing as completed by the laboratories.  
  • AWA uses GeneProb software to calculate the likelihood of pedigree animals being a carrier of genetic conditions.  This likelihood is an estimate based on the available genetic testing results.  

If you consider that you do not understand or appreciate the nature and/or implications of the data provided on this website or the WBVs of a particular animal, then AWA strongly recommends that you seek expert advice.  Note there is substantial technical information and articles on the Wagyu website to assist our members. 

AWA’s liability for any loss or damage, consequential or otherwise, suffered or incurred by you or your related business, arising directly or indirectly from your use of Database Information, to the extent permitted by law, is limited to AWA providing you with a refund for the fees paid for the service (if any), or AWA re-performing the service, where possible, at the election of AWA.  

AWA administers this database in good faith to support AWA members and the industry. AWA does not represent or warrant that the animals recorded in this database, or animals breed from them, will achieve any particular genetic or phenotype performance.

THIS DISCLAIMER HAS BEEN UPDATED AS OF 03/02/2026, PLEASE ENSURE YOU HAVE READ IT IN DETAIL

I Accept I Do Not Accept