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Accessing and completing the Registration Form template from the AWA website

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Accessing and completing the Registration Form template from the AWA website

Introduction to the AWA Registration forms template

Helical is the new AWA database that has replaced the ILR2, I4 and Portal platforms. As we progress through the migration, we will be opening new modules for members to be able to submit data through to the MSO team. 

Over the coming months we will continue to work on all modules to enable them to be as user friendly and easy to use as possible. Please note that as we update modules, we will also work to update any related factsheets to reflect these changes as soon as we can. 

Through Helical, there are now several options to submit animal registrations. These include the Pre-filled registration form, the registration form available to download from the AWA website and also a Herd recording system extract. In this how to guide we will be covering the registration form that is available to download from the AWA website. 

Within the registration module in Helical, members will be able to submit their animal registrations directly into the database for the MSO team to approve and invoicing will be completed directly from Helical and Xero. Registration forms can be imported directly into Helical (please refer to the “Importing Registration forms into Helical” factsheet), or can be emailed to the MSO team at [email protected]

 

Accessing and downloading the Registration form template from the AWA Website

Navigate to the AWA website (www.wagyu.org.au). A quick link to the Forms and Guides page can be found under the “AWA database” drop down menu.

Home page forms & guides

 

Navigate to the “AWA Registration template” and click on the square to start the download. 

Forms page

Once the form has downloaded, when you open it, it should look as per below. 

Registration form

To assist you with completing this registration form, there are example rows of data available at the top of the spreadsheet, and also a detailed instruction tab with example data can be found in red at the bottom of the excel file. 

Help information

NOTE: Compulsory fields are marked with a “*” – these are also labelled in the instructions. 

 

Once you have completed your data in the spreadsheet from Row 19 onwards (please don’t add data to the example rows as this will not be loaded) there are 2 options to submit your registration request. 

Helical example

Copy your animal registration information directly from Row 18 onwards and paste directly into the Helical “Animal Registration – Registration form and pre-filled rego template” import as per below image. Please refer to the “Importing the Registration form template into Helical” for further instructions on how to do this yourself. 

 

Save and email the registration form to the AWA team at [email protected] 

If you chose to save and email this form to the team, please ensure that you have completed your Member ID at the top of the form to avoid processing delays. 

IMPORTANT NOTICE - Terms & Conditions

It is a condition of use of this database that you accept these terms and conditions. 

It is important that you appreciate when accessing the Australian Wagyu Association Limited (AWA) database (which may be hosted on an external website) that the information contained on the AWA database, including but not limited to pedigree, DNA information, Wagyu Breeding Values (WBVs) and Index values (together called Database Information), is based on data supplied by AWA members and/or third parties.  

Whilst sincere effort is made to ensure the Database Information is accurate and complete, to the extent permitted by law, AWA, its officers and employees, shall not be responsible for its use or interpretation, and you use the Database Information at your own risk. Please be aware of the following limitations of the Database Information.  

Regarding WBVs and Index values, it is important to appreciate, and you need to be aware that:  

  • WBVs are derived using genetic evaluation technology developed for the AWA, using the information contained within the AWA database.  
  • WBVs are estimates of genetic potential of individual animals and may not reflect the raw animal phenotype.  
  • WBVs can only be directly compared to other WBVs calculated in the same AWA genetic analysis.  

Regarding pedigree and DNA testing results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • Animals whose registration identifiers start with PED are Pedigree Recorded Animals. What this means is that the details which AWA used to register the animal were obtained from a Recognised Wagyu Registry Organisation – in other words a Wagyu breed association based outside of Australia. AWA has not independently verified the information with respect to the animal or the details recorded about the animal. You should read AWA’s by-laws which set out details regarding the definition of a Pedigree Recorded Animal.  
  • Pedigree and DNA data submitted and supplied to AWA may have errors in it which cannot be detected without further DNA testing.  
  • Technology may have advanced since a particular test was undertaken so that genetic issues or inaccuracies which were previously not detectable are now able to be detected by current testing technology (i.e. if the animal was tested again with current technology).  
  • AWA estimates that less than 1% of the pedigree entries, ownership or breeding details in the AWA Herdbook may have errors or which may be misleading. For this reason, users ought to consider if they need to obtain independent testing of the relevant animal (if possible) to ensure that the data is accurate.  

Regarding prefectural content, it is important to appreciate, and you need to be aware that:  

  • Prefectural content is based on the estimation of prefectural origin from Japanese breeding records of 201 foundation sires and 168 foundation dams. As genotype-based parent verification is not used in Japan, and full Japanese registration certificates are not available for all foundation animals, exact prefectural composition for these sires and dams cannot be validated.  
  • The calculation of prefectural content for Australian Herdbook animals relies on the accuracy of pedigree records and DNA samples provided by AWA members.   

Regarding DNA testing and genetic condition results submitted to the AWA, it is important to appreciate, and you need to be aware that:  

  • As genetic testing results are provided by independent DNA testing laboratories at the request of AWA members, AWA relies solely on the accuracy of the reporting of genetic testing as completed by the laboratories.  
  • AWA uses GeneProb software to calculate the likelihood of pedigree animals being a carrier of genetic conditions.  This likelihood is an estimate based on the available genetic testing results.  

If you consider that you do not understand or appreciate the nature and/or implications of the data provided on this website or the WBVs of a particular animal, then AWA strongly recommends that you seek expert advice.  Note there is substantial technical information and articles on the Wagyu website to assist our members. 

AWA’s liability for any loss or damage, consequential or otherwise, suffered or incurred by you or your related business, arising directly or indirectly from your use of Database Information, to the extent permitted by law, is limited to AWA providing you with a refund for the fees paid for the service (if any), or AWA re-performing the service, where possible, at the election of AWA.  

AWA administers this database in good faith to support AWA members and the industry. AWA does not represent or warrant that the animals recorded in this database, or animals breed from them, will achieve any particular genetic or phenotype performance.

THIS DISCLAIMER HAS BEEN UPDATED AS OF 03/02/2026, PLEASE ENSURE YOU HAVE READ IT IN DETAIL

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